(I work customer service for an online sports retailer as a tech. We do most of our contact through email and live chat, but for high-value items, customers can request a callback. I get a request through my system one evening and the only thing the customer’s written is, “Bike,” which is pretty generic. I give him a call at the requested time.)
Me: “Good evening. This is [My Name] from [Company] here. I believe you’ve put in a callback request to discuss bikes with us?”
Customer: “Well, you’re late calling me, so that’s not a good start.”
(I check the time requested on the form and it’s exactly the time I’ve called. I immediately get the impression this won’t be an easy call.)
Me: “I’m sorry about that, sir, although looking at the request, this was the time put in. How can I help?”
Customer: “I want you to spec up a custom-built bike for me. I’m getting into mountain biking and my friends all have the latest gear; I want something better than what they have.”
Me: “Unfortunately, we don’t offer custom-built bikes sir, but—“
Customer: *immediately snapping* “Why?”
Me: *alarmed at their brevity* “Well, the bikes we do sell come pre-built from the manufacturer with the listed parts supplied. We don’t carry framesets on their own, and although we do stock the parts needed to complete a build, they’re housed in a different warehouse to our full bikes, so our workshop mechanics won’t be able to put something custom made together.”
Customer: *seemingly ignoring everything I just said* “I want a full suspension frame, the best forks on the market, and parts that don’t need servicing.”
Me: “Unfortunately, sir, like I said, we don’t have bike frames on their own in stock—“
Customer: “Then get a bike and take the parts off of it, and fit what I want onto it.”
Me: “We can’t do that I’m afraid, sir. We wouldn’t be able to re-sell the parts—“
Customer: “Not my problem. I want a custom bike. What you do with the rest of the stuff I don’t want afterward is your problem, not mine.”
Me: “Right. Well, unfortunately, we can’t offer a custom-built bike, sir. We don’t have the means to do this. The parts are held in a different warehouse to our bikes, and if for any reason you received the bike and no longer wanted any of the parts, or the bike as a whole, we wouldn’t be able to offer a refund unless they were faulty.”
Customer: “Well, that’s very disappointing. I’m prepared to spend a considerable amount of money with you and you’re refusing to sell me what I want. What bikes do you have in stock that will meet my needs?”
Me: *searching through the stock we have onsite* “There’s [model #1] and [model #2] which we have that would be great to look at for popular trail centres; they have great parts fitted from the factory and it’s unlikely you’d need to upgrade anything for some time on these bikes.”
Customer: “And you’ll come and service this for me when I want?”
Me: *caught completely off guard* “Sorry?”
Customer: “I’m far too busy and important to be faffing about servicing a bike. I want your personal assurance that I will be spending my hard-earned money on something that doesn’t need servicing, or that you’ll come and service this for me when I want it done.”
Me: “Sorry, sir, but I can’t give that assurance. All moving parts require servicing at some point or another, and we’re an online-only store so we don’t have any physical stores or workshops you can visit to have the bike serviced; this would have to be done at a local bike shop.”
Customer: “So, you’re telling me that I’ll spend thousands on something that I then need to look after myself? When my car needs a service, the dealership picks it up, services it, and brings it back to me. They even compensate me for the inconvenience of not having my car during the time it’s being serviced. I don’t have to lift a finger. Why can’t you offer me this type of service?”
Me: *losing my cool* “Because we don’t, sir. It sounds like the type of product and service you require is outside what we’re able to offer. I could only recommend a local bike shop who may be able to offer the more personal service you’re seeking. Sorry I couldn’t be of more help.”
Customer: “Well, that’s just useless, then. Not helpful at all. Thanks for wasting my time.” *click*
Me: *head-butts desk*