I’m answering phones for a physical therapy office. A client calls to reschedule an appointment.
Client: “I’d like to reschedule my appointment with [Therapist] from February 23 to March 23.”
Me: “Okay. It looks like [Therapist] is here March 23rd.”
Client: “What day of the week is it?”
Me: “Thursday.”
Client: “Can we do it on March 23rd, Wednesday?”
Me: “[Chiropractor] isn’t here on Wednesdays.”
Client: “Which days of the week is she there?”
Me: “Monday, Tuesday, Thursday, Saturday, and Sunday.”
Client: “So, can I see her on March 23rd, Monday?”
Me: “Monday is the 20th.”
Client: “No. I want to see her on March 23rd… Can I see her on Wednesday?”
Me: “Wednesday is the 22nd, and she’s not here.”
Client: “What day is March 23rd?”
Me: “Thursday.”
Client: “No, I’m not available on Thursday… Can I see her on March 23rd, Friday?”
Me: “Friday is the 24th… and she’s not here on Friday. You mentioned Monday earlier. Is Monday okay?”
Client: “Yes, Monday works. What day is Monday?”
Me: “March 20th, or March 27th.”
Client: “Can I have Monday, March 23rd?”
Me: “No.”
Client: “Fine. Put me down for Monday, March 20th, I guess.”
Me: “What time?”
Client: “Same time as the original appointment, if you have it.”
Me: “Is 11:00 am okay?”
Client: “Yes, that works. So March 23rd, Monday, right?”
Me: “…No, March 20th, Monday.”
Client: “March 20th… March 20th… No, I wanted March 23rd.”
Me: “I’m sorry, our only opening is March 20th, Monday. Have a nice day.”
Client: “Wait, wait… Will I get a reminder?”
Me: “Yes. You should get an automated text message reminder five days, three days, and one day before your appointment.”
Client: “So… the 18th, the 20th, and the 22nd?”
Me: “…They’ll come when they come. It’ll help remind you.”
Client: “Okay. Thank you!”
Me: “Is there anything else?”
Client: “Tell [Therapist] I said hi!”
Me: “I will.”
Client: “Have a nice day.”
Me: “You, too.”
And then she finally hung up on me.