The Timeframe Blame Game
If you have a contract with us, you can call for a technician. Experiences in the past have taught us that sometimes you are done within half an hour, and other times you need an hour and a half. So, to be able to help people and give a clear indication, we offer timeframes of four hours. Experiments with making that timeframe shorter have failed, and the technician can take up to three appointments in that block. (If the technician is done sooner, we have several “no attendance required and not urgent” appointments we can do whenever.)
At 10:00 am, I get a call in English. While I’m quite decent with typing in English, speaking it isn’t always that great because I’m put on the spot. The man has a very heavy accent and is mumbling, making him sometimes hard to understand.
Me: *In Dutch* “Thank you for calling. How may I help you?”
Client: *In English* “I have an appointment, but I can’t find the time anymore.”
Me: *Switching to English* “Let me check this for you. I see that you made an appointment for today between eight and twelve. Let me call the technician and ask if he’s on his way.”
I call the technician, and the client is indeed next on the list. He just needs to finish things up, and then he’s on his way. Great! I relay this to the client.
Client: “How far away is he?”
Me: “I didn’t ask for his exact location, but he said he’s almost on his way and expects to be there soon.”
Client: “This is unacceptable! This is Holland! We made an appointment!”
Me: “Yes, we did, between eight and twelve.”
Client: “I can’t wait for twelve hours for someone to come! This is Holland! An appointment is an appointment!”
Me: “Sir, you selected the timeframe; we are just following what you selected.”
Client: “I had no choice! I demand that the technician be here within minutes!”
Me: “That is unfortunately impossible. He’s still on his way and will be there soon.”
Client: “This is Holland! This is Holland! We don’t make appointments within time frames. When we make an appointment, we get a specific time! Give me the technician’s number!”
Me: “I will not do that, bu—”
Client: “I will not wait for six hours! I have other things to do. I must bring back things I borrowed!”
Me: “Sir, timeframes do happen more often, and within your contract—”
Client: “You are not listening! This is Holland! Give me the technician’s number, now!“
Me: “Sir, I will not. I am able to ask him if he will call you, but if he’s driving, he cannot call you back.”
Client: “He can call hands-free! And tell him to call me, so I have his number and then I can talk to him! Procedures… I have my own schedule! You are being very rude! You are a racist! This is Holland! I will leave my door open, and if he’s not here within twenty minutes, he can go inside while I’m not here! And then he can fix it!”
The man continued to scream and eventually hung up. I did call my technician back, and I informed him of what the client had said. The technician laughed and joked that he would grab a cup of coffee first. After all, he had two more hours before the end of the timeframe. I hope I’ll get an update, but that’s at the technician’s discretion.
This is the first time I have been called racist for following the appointment the client made themselves.