I work at a University and the semester is just starting. A new student taking the basic course in my field writes to several of the teachers that he can’t come to a mandatory exercise. Once they find out he is in my group, the send the message to me, it goes something like this:
“Hi I’m [student] and I can’t come to the mandatory exercise this week. The reason is I got an internship in another city this summer, which is very important to me, and it got prolonged into the semester. Could I get a home assignment instead?
Kind Regards
[Student]”
We actually have a solution for this, if people are sick or if they for another reason aren’t able to come, so I reply him, and we have the following conversation.
Me: Hello [student], I’ll note down you won’t make it and make sure you’re assigned in one of the groups. Then it is extra important that you come for the exercise next week, so we can see you are accustomed to the software.
The other exercise is not mandatory, however it is an alternative for those missing the first one for valid reasons.
Student: The thing is, I won’t be able to make it next week either, I’ll not be in town during the first three weeks, and even if I could go there for one day it would be so expensive.
At this point I am wondering how he expected to handle a full time course while being gone for three weeks, since they will be divided into groups and get home assignments, he would miss that deadline too. Nevertheless, I double check with the principal to see if he should get another assignment instead, however this is only done in very special cases, as it means more work for us. In this instance, the Principal ruled that working at a firm is not a good enough reason to miss it. Furthermore, since he will be gone, he should be there the first time to connect with his group so they can keep contact on a distance.
So I write back to him.
Me: Hello again, I’ve double checked, and unfortunately your work does not constitute as a good enough reason to miss it. You will also get an assignment at the end of the week, and since you are away it will be important to connect with your group, which is why you’ll need to be there at the mandatory exercise this week.
Student: Alright, I understand. I’ll come to the one next week.
I literally face palmed reading this, but at this point I’m not sure it is worth it to argue at this point (and I understand it might be difficult to get tickets on short notice). It is not my job to make sure he handles his studies, however I do hope his group lets us know if he doesn’t do the work.