Impossible To Bring Them Up-To-Date

, , , | Healthy | February 23, 2018

(I work at a disability law office and part of my job is to send out requests for medical records for our clients. We routinely get calls from the records departments of the doctors and hospitals we deal with, saying they don’t have the records requested. My favorite, though, is one from a clinic down the road whose record keeper has worked there for over five years. This conversation leaves me stunned to this day.)

Employee: “Hi, this is [Employee] from [Clinic], calling about the medical request you guys sent us. It says here you’re needing records from May 6th, 2016 to present date. What is present date?”

Me: “Um, present date would be now. Today.”

Employee: “Oh. Well, we don’t have any records for May 6th.”

Me: “Okay. What about after that? The client said she had been there three times since we last requested records. Was she there June 4th?”

Employee: “Let me check. Yeah, she was here.”

Me: “Okay, what about August 12th and September 17th?”

Employee: “Yeah, we have records for those days, but we don’t have any for May 6th.”

Me: “That’s fine. We just need any records that are there between May 6th and now.”

Employee: “But there aren’t any records for May 6th. She wasn’t here that day. There’s no records I can give you.”

Me: “No. Look: she was there on May 5th, okay? That’s the last date of service we got here in our records. So, we are sending for records from the day after May 5th, which is May 6th, all the way up to now. We need any records the doctor put in there within that time frame. It doesn’t have to be on May 6th, just anything after that time that’s there, okay?”

Records: “Okay… She wasn’t here after May 6th, though.”

Me: “You just told me that she was there in June, August, and September!”

Records: “Yeah, she was here on those days.”

Me: “Then, clearly, I need those records, since they are all after May 6th!”

Records: “Oh. Oh! You need all the records between the dates of May 6th and today?”

Me: “Yes, that is what I need!”

Records: “Okay, I’ll have them done today and brought over to you.”

(It took her another month to get us the records, and the clinic is right down the road.)

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