Taxing Faxing, Part 12

| Working | October 12, 2013

(One of my duties where I work is to process the legal paperwork with new employees. We tell every person we hire to bring in their social security card and photo ID when they bring their paperwork back.)

Employee: “Hi! I brought my paperwork back!”

Me: “Great! Now, if I could just get your social security card and photo ID to make some quick photocopies, we’ll get started with this.”

Employee: “Oh, I brought in some copies of those for you. Here you go.”

Me: “Actually, we can’t use copies. We need the original documents.”

Employee: “Why? You said you wanted to make copies, so I brought you copies!”

Me: “I understand that, but for security reasons, we have to see the original documents to make our own copies from. We can’t just take copies that someone brings in, since we can’t really verify their authenticity.”

Employee: “Well, I don’t have them! And I don’t have the time to go home and come back here later today with them! So I guess you’re going to tell me we have to reschedule now?!”

Me: “No, not at all. We can still go over your paperwork today and make sure everything else is filled out correctly. However, you won’t actually be able to start working until you bring in your original social Security card and ID for us to make copies for our files.”

Employee: *sighs* “Fine! But I don’t see what the big deal is. I really don’t want to make another trip here just for that!”

Me: “I understand, but that is why we told you when we gave the paperwork to you that we would need the original documents.”

Employee: “Whatever! Hey, would it be all right if I just faxed them to you, so I don’t have to make the extra trip?”

Me: “Um… no… We can’t accept a fax.”

Employee: “Why not!? I’d be sending you the originals, not a copy!”


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