Fully Charged Customer Service
(A customer calls in infuriated because he’s unable to operate his remote, not without reminding us that he has tried everything in the book. At this call center, the tech support process can’t be any easier, since one does not even have to think. It’s just literally going through a flow of steps. We get to the step that says, “Check if the batteries are fresh.”)
Me: “So, we’re going to check something real quick. Would you kindly tell me when was the last time we changed the batteries?”
Customer: “Huh? Come again?”
Me: “I’m sorry. I said would you kindly tell us when you changed your remote batteries for the last time.”
Customer: “It’s just like it was when you guys installed the service. Your technicians left it like this and nothing has changed.”
Me: “That’s great. I see, however, that our service tech installed your services almost a year ago.”
Customer: “Yeah, and I haven’t touched anything. It simply quit working!”
Me: “Oh, okay. No need to worry, though. Do me a favor. Let’s make sure to change the batteries.”
Customer: “IT’S JUST LIKE YOUR TECHNICIAN LEFT IT!”
Me: “Oh, okay.” *not sure what he means, but giving him my best customer service skills* “Thanks for reassuring us about that. All we have to do is change the batteries, please. Take your time.”
Customer: “NOBODY TOLD ME THIS REMOTE NEEDED BATTERIES!”
Me: *not sure if he is serious, but giving him the benefit of the doubt* “Oh, I’m sorry to hear that, but that’s quite all right. Let me explain to you how it works, okay? Basically, our remotes are powered by AA batteries. And we need four of them for the remote to work for about four or five months.”
Customer: “NO ONE HAS TOLD ME I NEEDED BATTERIES. IT SHOULD WORK WITHOUT THEM!”
(I am completely unsure how to proceed. Customers like this can see any clarification as a form of disputatious attitude and escalate quickly, hang up, leave a nasty survey, or all of the above, so I try my best to connect with him.)
Me: “I get your frustration. You know, this happened to me, too, one time.” *tries making up a story about me being this naïve* “So, one time, I bought, uh… a… Playstation controller, and… uh… I was never told it needed to be recharged! So… I feel your frustration here!”
Customer: “Oh, wow. See? Why does that happen? Remotes should work without batteries! They should just be used forever!”
Me: *again, trying my best to connect* “Right?” *to de-escalate him further, I acknowledge his idea as if it made sense* “You know what would be awesome? Solar-powered remotes. I will definitely submit feedback.”
Customer: “Uh-huh. You do that! But I still don’t understand why my remote needs batteries.”
Me: “Will do, sir.” *trying to make him feel acknowledged* “It’s a mystery, I guess. But in the meantime, we’re going to have to recommend you changing the batteries of your remote every three or four months. Again, sorry nobody told you that the remote needed batteries, but now you know!”
Customer: “All right, young man. Thanks for your help! I guess you learn something new every day!”
Me: *still not believing what happened, but agreeing in the fact that we all learn something new, like some people don’t have basic cognitive skills* “You’re right, sir. We all learn something new. Have a great one!”