Disappointingly, Some People Need To Be The Victim
I work at a non-profit that hosts a major festival every year. The main draw of the festival is the tours of private houses and gardens, which are $75. They last three hours, include six to eight properties, and are self-guided, with volunteer docents providing tours inside the houses.
We also have our “premium” tours, which are $250, last two hours, and include four to six properties, but are led by certified tour guides and include lectures by local experts. I personally don’t think it’s worth the cost, but others evidently do as most of these tours are sold out.
Me: “Thank you for calling [Non-Profit] ticket office. This is [My Name] speaking; how can I help you?”
Caller: “My name is [Caller], and I bought tickets for the garden tour tomorrow. I have friends in town, and they said that tomorrow is the Saint Patrick’s Day parade and there will be absolutely no parking. What am I supposed to do?”
Me: “Are you able to get a taxi, bus, or rideshare downtown, or do you have to drive?”
Caller: “I have to drive because I’m coming from [Municipality forty-five minutes away], and that’s too far for a cab. I just don’t understand why you would schedule a $250 tour on the same day as a parade. That’s just poor planning.”
Me: “I understand that must be frustrating—”
Caller: “I don’t need your platitudes. I’ve been coming to your city for six years, and it’s never been on that date. I just can’t believe your organization would do that.”
Me: “We’ve had this event around this time of year for over seventy-five years, ma’am. Granted, the last few years have been a bit wonky because of [contagious illness], but it’s always in March and April.”
Caller: “I don’t understand why you would put a $250 event on the same day as a parade. Why did you do that? Don’t you know that makes it harder for people to attend?”
Me: “Most people stay downtown within walking distance of the festival, so they don’t have to worry about parking. If you arrive early enough, I’m sure you could—”
Caller: “My friends said it’s absolutely packed and there’s no way to find parking. I just can’t believe your organization would do this. I organize events for a charity in Connecticut, and I always check the calendar when I’m planning events. Why didn’t you check the calendar and see that the parade was today?”
Me: “A lot of people like to attend the parade as well as the festival, so it’s not typically an issue.”
Caller: “I am really disappointed in your organization. Now I’m out $250.”
Me: “We do not offer refunds, but I would be happy to change your ticket over to another event—”
Caller: “No, I looked, and all of the other events are way less than $250. I don’t want to go to another event. I just want you to know how disappointed I am.”
While I’m not supposed to do it without a manager’s approval, we do offer refunds under special circumstances. Since this is a sold-out event and we could pretty easily sell the ticket before tomorrow, she will probably approve a refund to appease the customer. If not, we could also convert the ticket price into a tax-deductible donation, which would grant her membership status, allowing free admission to our two-house museums and a 20% discount at our shop. I can’t tell her this until I get permission from my manager.
Me: “I hear you, and I want to see if there’s something more I can do for you. Can I take your name and number, give my manager a call, and then call you back?”
Caller: “I’ll give you my information, and you pass it on to your manager. I’m sure you won’t actually do it, but here it is.” *Gives her information*
Me: “My manager takes things like this very seriously, and I will be sure to speak with her and give you a call back as soon as I can. Is there a preferred time today that you would like a call back?”
Caller: “I’ll have my cell phone on me all day.” *Click*
I go to my manager’s office to fill her in on the situation. [Manager] is a sweet-as-pie older southern lady who takes absolutely no crap. She assures me that she’ll take care of it, and I return to my desk. A few minutes later, she comes by to let me know what happened.
Manager: “I called that lady and tried to offer her a refund, but she hung up on me before I could explain it! She just said, ‘I’m very disappointed in your organization,’ and hung up. I’m not even going to bother calling her back.”
I hope she’s satisfied that she lost out on $250 and a fun time at the festival just so she could let us know how disappointing we are.