(I have successfully groomed a dog and the owner has picked it up. I am working on another dog when I have this phone call with the customer:)
Customer: “How much did you charge me for this groom?”
Me: *checking the paperwork* “We charged you [amount].”
Customer: “That’s not the price I was quoted! I was quoted [other amount].”
Me: “Well, I’m looking at your paperwork, and the price is circled, and your initials are next to it. Did you initial the price?”
Customer: “I don’t understand why it’s more money than I was quoted!”
Me: “I don’t know what you were quoted, but the paperwork that you signed when you came in clearly states that it’s the amount you were charged. Also, a quote is just a quote. The price could go up or down, especially since your dog is a mixed breed and we charge by AKC standards for breeds.”
Customer: “It just seems like you’re charging me a lot more money here.”
Me: “Ma’am, I have no control over pricing. The company I work for prices everything. You signed next to the price; the price was clearly marked for you.”
(At this point, the customer is clearly upset, but she can’t argue with me about this. I’m also really reluctant to apologize for her mistakes. We hang up the phone, but not amicably. My manager has been standing near me and grooming a dog during my half of the phone conversation, and we have a little talk about how important it is to have customers initial next to prices for this reason, and she tells me that I handled myself well. Later on, though, the customer calls back and gets my manager and this happens:)
Customer: “I was in there earlier with my dog, and the groomer cut him!”
Manager: “Oh, no! Well, bring him by, and we’ll have the vet look him over.”
Customer: “I don’t want to bring him to the vet!”
Manager: “Ma’am, if your dog is cut and bleeding—”
Customer: “He’s not bleeding! He’s not cut. No… he’s just… the skin is red. It’s red skin. The groomer did this!”
Manager: “It could be razor burn, but the vet would have to look it over to see what’s going on.”
Customer: “No! I’m not bringing my dog in! You will refund my money!”
Manager: “I’m not going to refund your money without seeing the dog! Also, if your dog is injured, don’t you want help for him?”
Customer: “Look, you have a satisfaction guarantee, and I am not satisfied! You will refund my money!”
Manager: *suddenly remembering this customer from earlier in the day* “You know what? I will refund your money, and if you ever come in here after that, you will only ever be booked with me from now on. You will have to work around my schedule, and if you ever try this again, you will not be welcome back.”
Customer: “Just refund my money!”
(So far, the customer hasn’t come back. I can only assume she figured out what a fool she made herself out to be, but who knows?)