I work in a hotel. It was still slow when I got this phone call in the afternoon, which gave me the time I needed to sufficiently bang my head on the desk until either this lady gained some sense or I lost my own.
Kidding. It did warrant a facepalm, though — and a recounting to all the housekeepers still there about how ridiculous this lady was.
I got a phone call and answered with the standard greeting. It was someone from Central Reservations (CRS). CRS is basically software that allows our rates and availability to be updated on all websites selling our rooms in real time. They can also take phone calls we miss — for a hefty fee, so we’re told to avoid it at all costs. I’d previously been on another call while someone else tried to call repeatedly — no more than three rings before they hung up and called again. And again. And again. They were finally routed to CRS, and CRS called me after they weren’t able to placate this lady in hysterics.
By that time, I was finally free to take that call.
CRS: “[Guest] is claiming to have a reservation with you, but we can’t find it no matter what we search for. Can I connect you with the guest?”
Me: “Sure.”
CRS: “Thank you so, so much, have a great day!”
I was connected with this guest.
Me: “How can I help you, ma’am?”
Guest: “I have a reservation with your hotel and I want to confirm my booking.”
Me: “Okay, easy enough. Can I have your confirmation number?”
She recited it for me. It was most certainly not one of our confirmation numbers.
Me: “Ma’am, that doesn’t sound like one of our confirmation numbers. Is it possibly an itinerary or booking number? Third-party booking places sometimes generate those for reservations they make.”
Guest: “I don’t know what it is; it’s under a line that says, ‘Your booking has been confirmed.’”
Er, okay I guess. I searched for it as an itinerary number with no luck. Then, I searched it as a confirmation number just in case, but as I suspected, nothing showed up.
I asked for her name. Searched by her name. Nothing. I asked for her phone number, she said she didn’t give a phone number when she called us to book. Ugh, okay. I even asked which dates she had booked for and looked through all the arrivals on that day. Still nothing.
She was impatient and aggressive on the phone.
Me: “Ma’am, are you absolutely sure you booked a room for this hotel? The [Hotel] by [Brand] in [Town], Pennsylvania? This isn’t one of our confirmation numbers.”
She exploded.
Guest: “No, that is not where I booked it! I booked a room at [Different Hotel Chain] in Canada!”
Me: “Okay, uh, well, this is the [hotel] in Pennsylvania. You’d have to check with the hotel you booked with.”
Guest: “I don’t understand why you can’t just look up my reservation! Aren’t they all interconnected?!”
Me: “I, er… Interconnected?”
Guest: “Yes! All the hotels everywhere are interconnected in the computer. You should be able to see my reservation! I just want it confirmed, that’s all!”
Me: “No… No, that’s not… I can only see reservations that people make for this specific hotel in this specific location. You have to call the hotel you booked — in the location you booked it for — and ask them to find your reservation.”
Guest: “Are you kidding me? You’re being serious?!”
Me: “Uh, yes, that’s how the reservation systems work.”
Guest: “So, you’re telling me that I have to hang up and go find another number and call someone all over again and just hope they have my reservation? Is that what you’re saying?!”
Me: “You’ll have to call someone else, yes, but you can call the hotel you booked through an—”
And she hung up on me.
What a crackpot! “Aren’t all the hotels interconnected?” No, ma’am, they are not. If you want to check on your reservation in Canada, you should probably call them at that location. Y’ain’t even in the right country. People.