I’m a member of management in charge of the customer service desk at my location. I am covering a lunch break for my closing desk clerk. I’ve been with the company a long time and have held many positions. We are short-handed this evening and I have no one to back me up if the line gets out of hand. Like many stores, my store issues a club-style card for savings and coupons.
A customer with a young girl comes up with her receipt.
Customer: “They didn’t scan my card, so I didn’t get my discounts.”
Me: “Not a problem. Let me take a look.”
Her order isn’t terribly long, but my system works in such a way that I have to hand-key each UPC twice (once to process a return and once again to ring the items up with the discount), and a line is forming behind her.
I do a quick estimation of what she would have likely saved and offer her 20%, rounded up to $10.
Customer: *Narrows her eyes* “No, I don’t accept that. I think it would have been more. I’m going to talk to someone else.”
She walks away before I can offer to process the refund the long way, and she goes to talk to another employee. I help the next two customers, and the other employee calls me, asking what happened.
I explain that I was trying to save her some time and I was happy to help the way she wanted. The customer comes back.
Customer: *Genuinely apologetic* “I’m sorry, that was really rude of me.”
Me: “No worries, it was a misunderstanding, and I’m sorry, too. It’s a lengthy process, but if you don’t mind the wait, we can knock this out.”
I began the process, and throughout, the customer continued to confess to being embarrassed and even stated that she’d feel like “an a**hole” if it actually came out to less than $10. Each time, I reassured her that I appreciated the apology and I was not worried about it.
Finally, I hit total and the refund amount added up on the screen. I said, “Well…” and turned the screen to the customer. $9.97.
To her credit, she continued to be gracious and even gave me a few cents to even it out to $10.