I work for a pest control company in an area with a large seasonal and retiree population. As such, it’s not uncommon for homes we service to sit empty for months or even years. One such example was a mobile home that our customer inherited from his father and has not visited once in the years that he has been contracted with us.
Despite the fact that this customer has never used — or even rented — this home, he insists on having the interior checked and treated each and every service. Our protocol only requires one annual interior check on our quarterly service plan. No problem! We have locked key boxes for such requests.
Oh, no, that won’t do at all. The customer has a digital lock installed onto the door — which the technician describes as being worth more than the mobile it is attached to — and insists that we personally email him in advance of each and every service so that he can assign a uniquely generated twelve-plus-digit code that will only function for the short window in which the service is confirmed. It’s a little bit of an inconvenience, as both the tech and I have to coordinate each service to tell me when to email the customer, wait for the reply, and then make sure the tech has the code before going out. This in and of itself is just a small annoyance to deal with four times a year.
The real fun comes with the customer’s personality. Every time he calls in to pay his bill — and I always seem to end up the lucky one to pick up when he does — he begins the conversation by stating his name and then describing whatever location he is calling from with an air of utmost arrogance.
Customer: “This is [Customer] calling from my vacation home in Maui/Washington/the Bahamas/etc.”
He then goes on to describe some idle complaints for a bit while expecting me to remain completely silent until he deems me worthy to receive his credit card information and be released from the call.
This is the functional system until, one fateful day, the customer doesn’t reply to my code-request email before his service is due so the technician is only able to complete the standard exterior protocol.
Nothing much happens after this until the following quarterly service comes due and the tech and I realize that the customer has found himself on our past-due list with an outstanding balance for the last service. This is strange, as he is normally quite prompt with payments, but I tell the tech I’ll take care of it, as attempting to collect on outstanding accounts is part of my job. I give the customer a call.
The customer answers with his usual level of arrogance and I explain the reason for my call. Oh, what’s that? You’re aware of the balance but refusing to pay because we didn’t treat the interior? Yes, sir, I emailed you on [date]. You were out of the country and couldn’t check your email? No, that doesn’t exempt you from paying, since we completed the base service and special requests aren’t charged any additional fees.
After going back and forth for several minutes, I’ve finally exhausted all my options and ask the customer what he would like me to do to fix this situation. His response?
Customer: “I wanted you to treat the inside of my home!”
I’m not sure what snaps in me with this statement — years of frustration at this road-bump of a customer interrupting my workflow every few months coming to the surface perhaps. Regardless, my usually pleasant customer service voice drops, and I answer him in a fierce monotone.
Me: “Well, sir, seeing as I’m not in possession of a time machine, we can only proceed forward in this situation. We rendered service for you in [Month] per our protocol and contract with you. Your inability to follow through with us concerning your access code does not invalidate the work we did on the exterior and we expect to be paid as such.”
There’s a bit of tense silence on the line before the customer responds, surprisingly meekly.
Customer: “Here is my credit card. My next service is [date], correct? I’ll just pay for both now.”
Interestingly enough, a couple of services later he removed the interior service request from his account and has been entirely pleasant on the phone when he calls ever since. Sometimes a stern talking-to is all it takes to reach people, I suppose.