I worked for a small company that had an office in one of those co-working office spaces. We were in a corner space, with a neighbour on each side.
The product we sold was books — school yearbooks, in fact — and for each one we produced, we ordered ourselves a few copies to keep and use as examples when making sales visits.
To display our wares in the office, we bought a few bookcases from the Swedish flat pack furniture shop. It was the quiet season for my role (Sales & Account Management), so I, along with a Marketing intern, volunteered to put them together, which took place over a couple of working days as we worked around our other duties.
At no point during these two days did anyone — either co-working space staff or other tenants — say a single word to us.
So, we were a little surprised to find out a few days later that one of our neighbouring office tenants had lodged a complaint about us with the staff, saying that the bookcases we’d erected were blocking out too much of their natural light.
Since these bookcases had a thin panel that covered the back (and provided structural rigidity), this was a fair complaint, and we readily admitted this was a bit of a party foul and were keen to resolve the problem in a mutually agreeable manner.
We tried to locate the neighbour and suggest some options that would allow us to maintain a display without plunging them into darkness. Simple, right?
However, just finding a time when anyone from this business was in the office was impossible — begging the question of why they were so bothered about the light if they were never there.
We left notes on and under their door, stressing that we were not upset that they’d complained, but we wanted to chat and see what could be done about it.
After a couple of days of trying to make contact, we got another message that they were still upset about the bookcases and were planning to escalate their complaint if we didn’t do something about it soon.
We spoke to the office staff, asking if they could share some contact details or pass on a message. They agreed to do the latter, but we never heard back from them through this channel.
One day, glory be, we encountered them leaving their office! So, we tried to snatch a quick, two-minute chat. They didn’t just brush us off; they ran down the corridor to escape us.
Whether this was due to extreme social anxiety or just being terrified of confrontation, I’m not sure. But it was quite odd that someone who had made the effort to use official channels to voice their dissatisfaction so vociferously was so reluctant to play any part in resolving the issue.
Eventually, we had the building staff pass on the same message that we slid under their door: that we would remove the reinforcing back panel and install some corner brackets to prevent the units from wobbling and collapsing.
Since none of our books were more than a third of the height of the shelves, this would let a decent amount of light through. We even painted the exposed, untreated wood to match the rest of the bookcases so that it didn’t look shabby from the back.
Was this acceptable? We can only speculate, as we didn’t hear another peep from them.
All in all, it was a really odd interaction that could probably have been avoided with a quick knock at our door and a few minutes of discussion.