Refunder Blunder: The Calls Are Coming From Inside The House
Where I work, only managers can do refunds; the system won’t allow it without their individual PINs. So, whenever a customer changes their mind or we make a mistake, we have to call a manager and wait for them to enter their PIN and do the necessary steps. At the end of the transaction, a small receipt is printed saying that it’s for a refund. Because this takes a lot of time, we normally wait until the end of the rush to do the “official” refund with the managers so the inventory is correct, and we just do the necessary math in our head to give the customer what they want in the moment.
Then, one day, I get one of the few times where I have to call the manager in the middle of the rush because we have to do the “official” refund right now. He comes over and does his thing, the refund receipt prints… and he hands it to me and tells me that he, the customer, and I all have to sign it.
Me: “Wait, what? Since when?”
Manager: *Conspiratorially* “I’ll tell you later.”
I’m intrigued, so after the rush, I call him over and ask about it.
Manager: “Well… I’m not sure if I’m allowed to tell you, but… one of the other cinemas in our chain had a little… legal problem.”
Me: “Like what?”
Manager: “Like… the ushers picking up old, used movie tickets and some of the managers ‘refunding’ them at the end of the day, and then both of them splitting the money… kind of legal problem.”
Me: “What? But every transaction is logged under our own individual accounts. You need your PINs for everything. And there are weekly and monthly reports about every transaction we do, and the bosses look at them regularly.”
Manager: “Yep.”
Me: “And the managers — who know all this — didn‘t think they’d get caught?”
Manager: “Apparently not. Most of them are students, too. Their criminal record is f***ed for the next few decades. No one will ever employ them.”
And that’s why, from then on, we had to wait for the managers every single time a customer changed their mind, no matter how long it took and how stressful the rush was: because some stupid people thought they could beat the system and failed.
Related:
Refunder Blunder, Part 61
Refunder Blunder, Part 60
Refunder Blunder, Part 59
Refunder Blunder, Part 58
Refunder Blunder, Part 57