You Mean Some People Don’t Quadruple-Check Their Travel Plans?!
This lady had a prepaid, nonrefundable OTA (Online Travel Agency) reservation for one night at our hotel. She called around 10:30 pm on the night of arrival. I answered the phone with the standard greeting.
Guest: “Hey, so, I just landed at the airport, and I was wondering when the shuttle would be here to pick me up.”
There was a split second of “Oh, my gosh” before I had to tell her:
Me: “Oh, uh, our hotel doesn’t have a shuttle.”
Guest: “Oh… Well, how am I supposed to get there, then?”
Me: “Which airport are you at? Pittsburgh?”
The Pittsburgh airport is two or three hours away.
Guest: “No, Philadelphia.”
What the f***?!
Me: “I mean, you could try calling a taxi, but I doubt a lot of them would be willing to drive that far. It’s a pretty long way away — like, a seven-hour drive.”
She didn’t say anything for a minute, and I was just about to ask if she was still on the line.
Guest: “Where is your hotel?”
Me: “It’s in [My Town], Pennsylvania.”
Guest: “It’s… not in Philadelphia?”
Me: “No.”
Guest: “Oh. I must’ve accidentally booked the wrong hotel. Can’t you, like, transfer my reservation and payment to [Different Hotel Brand] in Philadelphia?”
Oof. I wouldn’t even be able to do that if it was the SAME brand. How do people think our computers work? This wasn’t the first time someone had insisted that all hotels are connected through their computers.
Me: “No, I’m sorry. That’s not possible for me to do.”
Guest: “Well, can you at least cancel it and refund me?”
No, ma’am, I can neither cancel nor refund your NONCANCELLABLE, NONREFUNDABLE reservation. No, I didn’t say that, but do you KNOW how many times I’ve WANTED to say that?
Me: “I’m sorry, but you booked a noncancelable, nonrefundable reservation through a third party.”
Guest: “But don’t you make exceptions for accidents?”
Me: “I can’t do anything with a third-party reservation like this. I’m sorry. When you book a prepaid [OTA] reservation, your payment information and money go to their company. We don’t have any of that information here because we aren’t the people you actually paid. I’d recommend calling the customer service number at the bottom of the confirmation email they sent you and asking them if they can do anything.”
Guest: *Sighs* “Okay, thank you.”
Ten minutes later, I got a call that started with the dreaded:
Travel Agency: “Hello, this is [OTA], and I’m calling you on behalf of our mutual guest.”
Bleurgh.
They asked me to cancel it without penalty. I told them I couldn’t cancel a noncancelable reservation.
Travel Agency: “But don’t you make exceptions for accidents?”
Me: “I can’t do anything with a prepaid, nonrefundable reservation. The virtual card was charged days ago. If you want to cancel it and refund her, that’s up to you. But I can’t do anything on my end here.”
Aaaand she said, “Thanks, I’ll tell the guest, bye.”
I can’t believe people really wing their travel plans like that. If you’re flying from another state, you’d think you’d double-check that all your accommodations were correct and taken care of so you don’t end up stranded.
If this lady had booked directly, I could’ve canceled it. But when you book through a third party and they inevitably f*** up, I can’t do a thing about it.
I did feel bad for her, but come on, people! Check your travel plans BEFORE you travel.