Getting To The Base Of The Problem
I work in customer services for a pretty big department store in the UK. A customer orders a bunch of baby stuff, including a car seat with a separate base it sits on you can rotate it, to make it easier to get the baby out of the car.
I get a call from that customer later.
Me: “Hello there, you’ve reached [Retailer] customer services. My name is [My Name]. What can I do for you?”
Customer: “I received the wrong car seat.”
Me: “Okay, not a problem. Let’s get that swapped for you… So… you said you got the wrong car seat?”
I must repeat things back to the customer to ensure I’m taking the correct notes to get the order fixed.
Customer: “YES! I’VE ALREADY TOLD YOU I NEED THE OTHER ONE, NOT THIS ONE!”
Me: “All righty, that’s easy enough to fix. I’ll just speak to our delivery team and get this sorted for you, quick as a button.”
I gather some information and call our delivery team.
Me: “[Customer] didn’t get the right car seat; she got [model #1], not [model #2].”
According to the delivery team, the system says her car seat hasn’t shipped yet, so now we spend twenty-five minutes trying to figure out how she somehow got an extra car seat on in her delivery. It shouldn’t be possible.
Eventually, we manage to arrange a collection for the incorrect one and for the right one to be sent out via next-day delivery since she paid for that delivery type.
I go back to the customer and tell her that it’s sorted.
Customer: “So, I’m getting it tomorrow, then? Good. It wouldn’t do for me to have my car seat on Thursday if I didn’t have the base for it to sit on.”
I literally stayed silent for like twenty seconds and slammed my head on the desk in defeat.
She hung up, and I spent the next twenty minutes correcting the mistake since she told me the wrong item was missing. To clarify: the base didn’t arrive, but she received a second, different car seat instead, while the correct seat was due to be delivered in a few days.
She told me that it was the car seat itself that was missing and wasted loads of time getting us to replace an item she hadn’t yet received. And getting everything corrected caused me to leave work late and miss my train home.